New Hire Experience Coordinator

Role Overview The HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees.

This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.
Key Responsibilities
Pre-Onboarding Coordination : Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities.
Collect and verify all required documents before the joining date.
Onboarding Day Activities: Ensure complete employee file creation and documentation on the day of joining.
Manage orientation sessions and ensure smooth integration into the organization.
Logistics & Arrangements: Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable).
Raise requests for laptops, ID cards, email IDs, and system access in advance.
Medical & Compliance: Schedule and track pre-employment medical tests and ensure compliance with company policies.
HRMS & Employee Code Generation: Ensure accurate and timely creation of employee codes in the HRMS system without errors.
Data Management & Reporting: Maintain accurate onboarding records and generate MIS reports for management review.
Employee Experience: Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.
Qualifications & Experience
Education: Graduate in any discipline;
MBA/PGDM in HR preferred.
Experience: 3–6 years in HR operations or onboarding roles.
Skills: Strong communication and interpersonal skills.
Excellent organizational and administrative abilities.
Proficiency in MS Office and HRMS tools.
Attention to detail and ability to manage multiple tasks.